Local Education Foundation Outreach

Fundraising Event Ideas:
1996 Fall Forum Publication

The following are actual fundraising events that were sponsored by local education foundations in Oklahoma.

Effective fund raising programs employ a number of strategies to meet financial goals: the annual campaign to solicit individuals and businesses, memorial contributions, personal solicitations, planned giving, grant writing, direct mail and letter writing campaigns to name a few. Most local education foundations in Oklahoma produce special events to raise both funds and public awareness and are willing to share their successes with others.

The following descriptions were sent to the Oklahoma Foundation for Excellence from foundations all across the state and compiled for the 1996 Fall Forum.

Do not select an event because it has been profitable for another community before you assess the probability of its success in your own community. Consider the amount of money to be raised, available resources, volunteers, timetable, competition, and audience appeal. Remember that human resources are the key to a successful event and significant time must be spent in recruiting and planning for the volunteers to be involved.

Ada City School Foundation

Afghans (1995-1996): Afghans were decorated with an historical overview of the Ada City schools, including current buildings, state championships and superintendents. The afghans were sold for $50 each, with approximately half of the funds raised going to the school foundation. Approximately 20 volunteers and six months of preparation time were needed.

Funds Raised: $3,750

Altus Public School Foundation

Vision Seeker Sculpture: H. Holden, sculptor, was commissioned to create a statue of an Indian seeking a vision of how to better the life of those in his community. The statue now sits in the park. The first 50 replicas of the statue were sold for $1,996 each and the next 50 sold for $2,500. Prints and belt buckles were sold for $45 and $25, respectively. Approximately 25 volunteers and three to five months of preparation time were needed.

Funds Raised: $91,000

Ardmore City Schools Enrichment Foundation

The Personal Touch (1991): Potential donors- including individuals, businesses and foundations-were identified. Each was invited to a dinner hosted by the Foundation where the attendees were presented with information about our organization and a pledge card. In the weeks before and following the event, trustees made personal visits to each of the identified potential donors. Approximately 30 volunteers and 30 hours of preparation time were needed.

Funds Raised: $250,000 (includes matching funds from the Noble Foundation)

Blackwell Public Schools Foundation

Silent Auction: Auction is held every other year with local merchants, civic clubs, individuals and dignitaries donating items of interest. Approximately 20 volunteers and 60 days of preparation time are needed.

Funds Raised: $35,998 from five auctions; average of $7,200 per auction.

Chickasha Public Schools Foundation

Celebration of Excellence Banquet: A fall banquet is held to honor outstanding students and teachers. Tickets are $25 per person. The evening's cost is underwritten by sponsors at $250 apiece. A motivational speaker is engaged and entertainment is provided by the high school select choir. Awards and certificates are presented to outstanding students and teachers, and donors are recognized. Approximately 15 volunteers and two months preparation time are needed.

Funds Raised: Information not available.

McDonald's All-You-Can-Eat Hotcake Dinner: McDonald's staff prepares hotcakes and sausages to be served from 5:00 to 7:30 p.m. Board members sell tickets, take tickets and serve patrons. Tickets are $5 for adults and $3 for children. McDonald's charges the Foundation $.80 per ticket served. Approximately 15 volunteers and the cooperation of McDonald's are needed.

Funds Raised: $2,400

Davis Public School Foundation

Annual Banquet: Tables sell for $350. Those who have given $1,000 a year to the Foundation are guests at the banquet. Prominent Oklahomans are invited to speak at the banquet. Approximately 15 volunteers and three months of preparation time are needed.

Funds Raised: Average of $12,000 per banquet.

Deer Creek Community Enrichment Foundation, Inc.

Annual Phone Campaign: A two week telephone calling campaign covers all district patrons and area businesses. The phone calls are preceded by an information mailing and publicity in school and local newspapers. The mailing includes a descriptive brochure, cover letter, financial information and a reply envelope. Approximately 50 volunteers and three months preparation time are needed.

Funds Raised: $40,000

Dickson Public School Foundation

Reception for Educators: Tickets sold for $25. Governor Keating was the guest of honor and speaker for the evening. Approximately 12 volunteers and two months of preparation time were needed.

Funds Raised: $3,000

El Reno Public Schools Foundation

Theme Dinner and Auction: Dinner followed by silent and open auctions of donated items. Professional staff involved as each school prepared multiple baskets with great contents. Trustees and principals sold tickets. Approximately 20 volunteers and two months of preparation time were needed.

Funds Raised: $18,000 gross; $15,000 profit

Glenpool Foundation for Academic Excellence

Annual Best Ball Golf Tournament (1995-1996): A golf tournament is held at a local course. Teachers, school board members and city council members are invited. Local banks provide hats, towels, pens, pencils, etc. Prizes- donated by local merchants- are awarded for the top four teams. The golf course also provides gift certificates. Soft drinks and ice are also donated, and no alcoholic beverages are served. Each hole of the course is "sold" to a sponsor for $100. These sponsors are recognized with signs. Approximately 15 volunteers and six months preparation time are needed.

Funds Raised: First year net $1,300; second year $2,850.

"Walk of Fame" Brick Program: People purchased bricks and had their names, year graduated, etc. engraved on them. As a kick-off, a dedication ceremony was held at the local Veterans Memorial Park. The event was attended by local veterans and their families and several prominent politicians. Bricks engraved with two lines sold for $25, three lines sold for $30, and a 12 x 12 brick sold for $200.

Funds Raised: Gross $4,305; profit $2,640

Hennessey Educational School Foundation

Basal Ball Tournament: The game is played electronically using a TV and VCR. The program is rented from Greenlight Publishing for $300. First through fifth graders play the game, which is played like baseball. The children read the word on the screen and if they get it right they run the bases. Approximately 30 volunteers are needed.

Funds Raised: $1,500

Annual Banquet and Silent Auction: There is a silent auction before the banquet, which includes a speaker and entertainment. Awards are granted to teachers at the banquet.

Funds Raised: $11,500

Kingfisher Education Foundation

A Brick is Forever: Sale of engraved bricks to be used to make a plaza or courtyard at the base of the flag poles in front of the high school. Approximately 6 volunteers and four weeks of preparation time are needed.

Funds Raised: N/A

Norman Public School Foundation

Annual Fund Drive (1994-1996): The drive is composed of a major gifts phase (major gift = $250 or more) and a signing party phase. The major gifts chairman plan a one-hour breakfast to which approximately 150 potential and prior major donors-both corporate and private-are invited. The 30-minute program, delivered by the Foundation President, the Fund Drive Chair and a special speaker, aims to remind the audience of the value of the Foundation's work. Follow-up is done via both phone and mail. The signing party is a two-day team event where board members try to sign up donors at the public library. Approximately 120 volunteers are needed. Chairmen can expect to spend significantly more time on the project than the other volunteers.

Funds Raised: 1994 $50,000; 1995 $62,000;1996 $74,000

Nowata Educational Endowment Foundation

Indian Summer Dinner and Auction: The event consisted of a cocktail party, dinner, silent auction and live auction. People could participate in all three events for $75 per couple. Approximately 15 volunteers and three to six months of preparation time are needed.

Funds Raised: $10,000

Oklahoma City Public Schools Foundation

Wall of Fame Dinner: Since 1985, the Foundation has held this black tie dinner to honor outstanding alumni and to showcase the accomplishments of the schools. Approximately 15 volunteers and three months preparation time are needed.

Funds Raised: $20,000

Owasso Education Foundation

Annual Holiday Home Tour: Invitation-only candlelight dinner and tour held on Friday evening with Holiday Home Tour, open to the public, on Saturday. Approximately 100 volunteers and three months preparation time are needed.

Funds Raised: $10,000 annual average

Pauls Valley Foundation for Academic Excellence

Basket Auction: Baskets are prepared by schools and community organizations and displayed at school's awards banquet. All but the top 10 baskets are offered for silent auction. The rest are live auctioned. Approximately five volunteers are needed.

Funds Raised: $5,000

Christmas Tree Decorations: In downtown Pauls Valley, a Christmas tree is designated and identified as the Pauls Foundation tree. Ornaments are sold for various amounts, and each includes the name of the contributor. Approximately five volunteers are needed.

Funds Raised: $2,500

Pryor Academic Excellence Foundation

Spring Awards Banquet and Silent Auction: Doors open early for the silent auction and then the banquet is held, with another shopping session after the meal. After the banquet, the attendees pick up their bid sheets and items and pay at the door. Approximately 20 volunteers and one week of preparation time are needed.

Funds Raised: $8,000

Skiatook Public Schools Support Foundation

Peter Simon Concert: With the Skiatook Arts & Humanities Council, the Foundation sponsored a community concert. VIP admission was $12.50, adult admission was $5, student admission was $3 and children under 12 came free of charge. Approximately 15 volunteers and two weeks of preparation time were needed.

Funds Raised: $800

Skiatook Run (1993-1996): As a tune-up for the Tulsa Run, the Foundation sponsors a 10K race and a two mile fun run. The run is held on the morning of the annual city-wide Pioneer Day Festival. Business sponsors are solicited and publicity is provided by the local newspapers. Cash prizes are awarded to the top male and female in both events. Approximately 15 volunteers and four months of preparation time are needed.

Funds Raised: $3,000

Woodward Public Schools Foundation, Inc.

Golf Tournament: A spring golf tournament was held at Boiling Springs State Park. The tournament was a four-man scramble. The entry fee of $240 included green fees, carts, lunch and mulligans. $50 hole sponsorships were solicited and the sponsors were recognized at their holes with signs. Chipping and putting contests were held prior to tee-off. The entry fee for this was $40 per team. Approximately 20 volunteers were involved.

Funds Raised: $4,400